Review the chapter text about staffing requirements to fill a position. In particular review Exhibit 9–4, which contains (at the bottom of the exhibit) the staffing calculations.

Review the chapter text about staffing requirements to fill a position. In particular review Exhibit 9–4, which contains (at the bottom of the exhibit) the staffing calculations. Remember this method uses a basic work week as the standard.

Practice Exercise 9–II: FTEs to Fill a Position

Metropolis Health System (MHS) uses a basic work week of 40 hours throughout the system. Thus, one full-time employee works 40 hours per week. MHS also uses a standard 24-hour scheduling system of three 8-hour shifts. The Admissions manager needs to compute the staffing requirements to fill his departmental positions. He has more than one Admissions office staffed within the system. The West Admissions office typically has two Admissions officers on duty during the day shift, one Admissions officer on duty during the evening shift, and one Admissions officer on duty during the night shift. The day shift also has one clerical person on duty. Staffing is identical for all seven days of the week.

Required

  1. Set up a staffing requirements worksheet, using the format in Exhibit 9–4.
  2. Compute the number of FTEs required to fill the Admissions officer position and the clerical position at the West Admissions office.

Assignment Exercise 9–2: FTEs to Fill a Position

Metropolis Health System (MHS) uses a basic work week of 40 hours throughout the system. Thus, one full-time employee works 40 hours per week. MHS also uses a standard 24-hour scheduling system of three 8-hour shifts. The Director of Nursing needs to compute the staffing requirements to fill the Operating Room (OR) positions. Since MHS is a trauma center, the OR is staffed 24 hours a day, 7 days a week. At present, staffing is identical for all 7 days of the week, although the Director of Nursing is questioning the efficiency of this method.

The Operating Room department is staffed with two nursing supervisors on the day shift and one nursing supervisor apiece on the evening and night shifts. There are two technicians on the day shift, two technicians on the evening shift, and one technician on the night shift. There are three RNs on the day shift, two RNs on the evening shift, and one RN plus one LPN on the night shift. In addition, there is one aide plus one clerical worker on the day shift only.

Required

  1. Set up a staffing requirements worksheet, using the format in Exhibit 9–4.
  2. Compute the number of FTEs required to fill the Operating Room staffing positions.

Exhibit 9–4 Staffing Requirements Example

Emergency Department Scheduling for 8-Hour Shifts:

                                           Shift 1 Day   Shift 2 Evening  Shift 3 Night    = 24-Hour Scheduling Total
Position:
Emergency Room Intake      1                         1                         1              = 3 8-hour shifts
To Cover Position
7 Days per Week
Equals FTEs of:                 1.4                       1.4                        1.4          = 4.2 FTEs

One full-time employee works 40 hours per week. One 8-hour shift per day times 7 days per week equals 56 hours on duty. Therefore, to cover 7 days per week or 56 hours requires 1.4 times a 40-hour employee (56 hours divided by 40 hours equals 1.4), or 1.4 FTEs.

Staffing Calculations to Fill Scheduled Positionsclick here for more information on this paper

The term “staffing,” as used here, means the assigning of staff to fill scheduled positions. The staffing measure used to compute coverage is also called the FTE. It measures what proportion of one single full-time employee is required to equate the hours required (i.e., full-time equivalent) for a particular position. For example, the cast room has to be staffed 24 hours a day, 7 days a week because it supports the emergency room and therefore has to provide service at any time. In this example, the employees are paid for an 8-hour shift. The three shifts required to fill the position for 24 hours are called the day shift (7:00 am to 3:00 pm), the evening shift (3:00 pm to 11:00 pm), and the night shift (11:00 pm to 7:00 am).

One 8-hour shift times 5 days per week equals a 40-hour work week. One 40-hour work week times 52 weeks equals a person-year of 2,080 hours. Therefore, one person-year of 2,080 hours equals a full-time position filled for one full year. This measure is our baseline.

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